- What is Obvibase?
- How does Obvibase compare to spreadsheets?
- What are mentions and how do they work?
- Is it possible to put an external link into a cell?
- Does my data get stuck on Obvibase?
- I have signed in but I don't see my database
- What browsers are supported?
- How secure is the data in my database?
- What if I have lost my login credentials?
- How can I contact Obvibase?
For questions about billing, check out our Billing FAQ.
What is Obvibase?
Obvibase is an online database editor focused on ease of use.
There are a few things we miss in spreadsheets when we are working with data that has a structure to it. If, for instance, you want something as simple as a column of checkboxes, the best you can do is have a column in which you type 'Y' or 'N'. With Obvibase we have tried to build an app that makes use of the structure of your data but at the same time does not subtract from the ease-of-use of spreadsheets - a distraction-free app that you do not need to learn, but can just start using and benefiting from.
How does Obvibase compare to spreadsheets?
Spreadsheets are great for certain use-cases, but by specializing on structured data, Obvibase can do things that spreadsheets can't:
Multiple tables that you can link together with @mentions (see the next question).
Checkboxes, multiple-choice dropdowns, radio buttons, star ratings, attached files in Google Drive or Dropbox, date pickers.
Pre-fill cells with default values.
Live sorting and filtering: your table stays sorted and filtered as you have configured it even as you edit cells or add rows.
Sort multiple-choice columns in the order of choices (Low, Medium, High), not alphabetical order (High, Low, Medium).
Easy bulk editing of multiple records.
What are mentions and how do they work?
Mentions are really just links to Obvibase records that can appear in text fields of other records and in comments. They are displayed as names or IDs of the linked records (whether it's a name or an ID depends on the "Identify records by..." setting of the table that the record belongs to). And yes, they work just like mentions on social networks. Type the @ symbol to see a list of suggestions and insert a mention. The list will initially display the records that you have most recently viewed or created, but you can start typing the name/id of any record to look it up.
In the detailed view of each record we show what other records mention it: there is a link (e.g. "10 mentioning records") that opens those records in a table view, and if there are 5 or less such records, there is also an individual link for each. If you add a comment to a record, and in that comment mention another record, the comment will be shown in the comment sections of both records.
Mentions can be used to represent relationships between records (e.g. you could add a column Employer in People table and mention companies in that column), or as labels (e.g. you could create a table called Labels with just one column containing the label name, and mention those labels anywhere in the database).
Is it possible to put an external link into a cell?
Just paste the URL into a text cell - the app will detect it and make it clickable/tappable. This also works for emails and phone numbers.
Does my data get stuck on Obvibase?
No, you can always export your data, fully intact, into the ubiquitous CSV format. Cells with files in Google Drive and Dropbox will be exported as permanent links to files. Mentions will be exported as Obvibase record URLs that can be used as foreign keys when importing data into another database.
I have signed in but I don't see my database
Don't worry: unless you have expressly deleted it, your database is definitely still there. First, make sure that if you click "Databases" in the main menu, the database you're looking for is not on the list. If it isn't, you are probably signed in under a wrong account. What often trips people up is that depending on how you sign in - with email, with a Google account or with a Facebook account - you are taken to different Obvibase accounts. You can check under which account you're currently signed in Account settings. Sign out using the side menu, then try another way to sign in.
What browsers are supported?
We support at least a year-old versions of all major browsers, including browsers on mobile devices.
How secure is the data in my database?
We use HTTPS protocol on all pages, and your database can only be accessed by you and the people you have shared it with. If you have two-factor authentication enabled on the Google/Facebook/email account that you use to sign in to Obvibase, this will make your Obvibase data more secure as well. To prevent data loss, any changes that you make are immediately saved in multiple datacenters.
What if I have lost my login credentials?
Visit one of the following links to recover your credentials:
How can I contact Obvibase?
Please use this form: Contact us. Do not hesitate to get in touch if you are running into any technical issues.